Version 0.37.0.2 Release Notes

These release notes are organized into two main sections: Functional Features, Updates and Bug Fixes and Technical Features, Updates and Bug Fixes.

Important Items and Upgrade Action Steps – Actions your org may need to take before or after upgrading.
Known Issues – Items we are aware of that are not functioning as expected and are planned for resolution in the next release.
Functional Features, Updates and Bug Fixes – Changes that directly impact the Registrant or Event Manager experience.
Technical Features, Updates and Bug Fixes – Updates within the codebase that affect functionality but may not be immediately visible to Admins or Event Managers.
Issues Closed – A complete list of GitHub issues (Bugs and Feature Requests) closed as part of this release.

Upgrade

Important Items and Upgrade Action Steps

Review the following items carefully and complete the noted actions before or after upgrading as indicated. For thes release, we’re providing the install link here

If you’d like to do more in-depth testing, feel free to use the Sandbox Install.

Make Images in Rich Text Fields Public Before Upgrading

With this release, the Guest User Sharing Rule is no longer required, in line with Salesforce Guest User and Security Standards. This improves security by ensuring Guest Users only have contextual access to the information they need.

However, this change also means images in Rich Text Fields are no longer automatically accessible as before. To prevent broken images in your active events, complete the following steps before you upgrade:

Ensure the Files Related List is Available
- The update does not automatically add the Files Related List to the Dynamic Page Layout. Add it manually:
  - Go to Summit Events object → Page Layouts.
  - Add the Files Related List to the layout.
  - In your Lightning Page Layout, add the Related List – Single component for Files.

Files related list on Summit Events object page layout

Make the Image Public
- Upload the original image to a Files record.
- Open the uploaded image.
- At the top of the page, click Public Link.
- Follow the prompts to create the public link, then click Create Link.
- Open the public link in a new browser tab.

Salesforce file record showing public link option

Replace the Image in the Rich Text Field
- After creating the public link and opening it in a new tab:
  - Right-click the image and choose Copy Image.
  - In your Rich Text Field, right-click and choose Paste.
    This ensures the image is publicly accessible.

Rich Text Field with pasted image from public link Summit Events rich text editor with image inserted Event registration page showing publicly accessible image

For Externally Hosted Images
- Ensure the external image is publicly accessible.
- Right-click the external image, choose Copy Image, and paste it into the Rich Text Field.

Guest User Permissions to Update After Upgrading

With this update, the Guest User Sharing Rule for the Summit Events object should be removed. This ensures Guest Users no longer have direct access to Summit Event records while still allowing the same registration functionality. This was previously required during setup and installation but is no longer needed.

To remove the Guest User Sharing Rule:

Go to Sharing Settings in Setup.
Find Summit Events Sharing Rules and locate the Sharing Rule for the Guest User that was initially created.
Click Del to remove the Sharing Rule.
A confirmation window will explain that Sharing Rules will be recalculated.
Wait about 1 minute, then refresh the page to confirm the Summit Events Sharing Rule has been removed.

Salesforce sharing settings page showing delete option for Guest User sharing rule

As part of this update, Summit Event Registration permissions have been refined for improved security. If your registration flow uses Lookup Fields that require sharing certain records with the Guest User, follow Guest User Best Practices and scope the Permission Set and Sharing Rules accordingly. Contact the Summit Events Team if you need assistance.

Page Layouts and Picklists to Update Post Installation/Upgrade

As noted above, ensure the Files related list is present on your Page Layout after the upgrade.

Ensure the Files Related List is Available
- The update adds the Files Related List to the Dynamic Page Layout by default.
- If you use a custom layout:
  - Go to the Summit Events object → Page Layouts.
  - Add the Files Related List to the layout.
  - In your Lightning Page Layout, add the Related List – Single component for Files.

Files related list visible in Summit Events object page layout

Previous Release

While this is Release 0.37.0.2, the prior Release 0.36.0.5 included several valuable updates you should review, as they are all included in this latest version.

Release Notes for 0.36.0.5

Functional Features, Updates and Bug Fixes

This release is primarily technical, but the previous release included notable functional updates worth reviewing.

Technical Features, Updates and Bug Fixes

Improved Guest User Security Compliance

The Summit Events App now uses a more secure approach for Guest User access, ensuring full compliance with Salesforce Guest User and Security Standards. As part of this update, the Guest User Sharing Rule on the Summit Events object is no longer required and should be removed. This change prevents Guest Users from having direct access to Summit Event records while preserving the same registration functionality as before.

Important: Because this change also affects how images in Rich Text Fields are accessed, any images used in your event pages must be publicly accessible before upgrading. See the “Make Images in Rich Text Fields Public Before Upgrading” section above for detailed steps.

Deprecated Unused and Unmanaged Solutions

The Parking Pass and Host Assignment classes have been deprecated. These were legacy components from when Summit Events originated at the University of St. Thomas and are no longer maintained or in use.